{"id":1809,"date":"2021-06-19T07:19:47","date_gmt":"2021-06-19T07:19:47","guid":{"rendered":"https:\/\/blog.kdmarc.com\/blog\/?p=1809"},"modified":"2024-08-14T12:10:36","modified_gmt":"2024-08-14T06:40:36","slug":"outbound-email-security-standards","status":"publish","type":"post","link":"https:\/\/threatcop.com\/blog\/outbound-email-security-standards\/","title":{"rendered":"Outbound Email Security Policy"},"content":{"rendered":"\n<p class=\"has-text-align-center wp-block-paragraph\"><span style=\"color: #000000;\"><strong>Today, almost every organization in the Middle East uses emails as a primary means of communication. But the question arises! Is there an email security policy in your organization?<\/strong><\/span><\/p><div id=\"ez-toc-container\" class=\"ez-toc-v2_0_84 ez-toc-wrap-center counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #414141;color:#414141\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #414141;color:#414141\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/threatcop.com\/blog\/outbound-email-security-standards\/#Outbound_Email_Security_Best_Techniques\" >Outbound Email Security Best Techniques<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/threatcop.com\/blog\/outbound-email-security-standards\/#Strong_Password_Policy\" >Strong Password Policy<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/threatcop.com\/blog\/outbound-email-security-standards\/#Book_a_Free_Demo_Call_with_Our_People_Security_Expert\" >Book a Free Demo Call with Our People Security Expert<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/threatcop.com\/blog\/outbound-email-security-standards\/#Enter_your_details\" >Enter your details<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/threatcop.com\/blog\/outbound-email-security-standards\/#Outbound_Emails_Policy\" >Outbound Emails Policy<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/threatcop.com\/blog\/outbound-email-security-standards\/#Secure_Your_Email_Domain\" >Secure Your Email Domain<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n\n\n\n\n<p class=\"wp-block-paragraph\"><span style=\"font-weight: 400; color: #000000;\">It is safe to say that the Middle East region has witnessed dramatic growth in almost every sector over the past decade. The best companies are going further and the emerging companies are growing fast. At present, hundreds of new companies are emerging every day in the region.<\/span><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><span style=\"font-weight: 400; color: #000000;\">One among several other common things between the existing and emerging companies is to register a company domain and use a registered company email address. Since it looks more professional and legitimate.<\/span><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><span style=\"font-weight: 400; color: #000000;\">However, as the numbers of companies increase the opportunity for cybercriminals has also grown up. If you ask how! Then the simple answer will be that they get more options to impersonate a brand and deceive the company\u2019s customers and partners.<\/span><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><span style=\"font-weight: 400; color: #000000;\">And from a company\u2019s point of view, they will always want their recipients to receive only legitimate content sent from the company.<\/span><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><span style=\"font-weight: 400; color: #000000;\">But cybercriminals are trying with all their possible techniques and technologies to stop that from happening. All they want is to let the recipients believe that their emails are legitimate.<\/span><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><span style=\"color: #000000;\"><span style=\"font-weight: 400;\">In fact, as per <\/span><span style=\"color: #183994;\"><a style=\"color: #183994;\" href=\"https:\/\/www.khaleejtimes.com\/technology\/uae-is-a-major-draw-for-cybercriminals-research-shows\" target=\"_blank\" rel=\"noopener\"><b>Khaleej Times<\/b><\/a><\/span><span style=\"font-weight: 400;\">, <\/span><b>78% of businesses indicated that they had been impacted by ransomware in 2020<\/b><span style=\"font-weight: 400;\">. And more than half of the time this malicious malware is delivered through emails only. Moreover, a report from <\/span><span style=\"color: #183994;\"><a style=\"color: #183994;\" href=\"https:\/\/www.zawya.com\/uae\/en\/press-releases\/story\/DDoS_and_ransomware_attacks_reach_unprecedented_levels_in_the_Middle_East_according_to_Help_AGs_State_of_the_Market_Report_2021-ZAWYA20210503080200\/\" target=\"_blank\" rel=\"noopener noreferrer\"><b>Zawya<\/b><\/a><\/span><span style=\"font-weight: 400;\"> mentioned that <\/span><b>over 10 million DDoS attacks were recorded globally in 2020, including a 183% increase in the UAE alone<\/b><span style=\"font-weight: 400;\">.<\/span><\/span><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><span style=\"font-weight: 400; color: #000000;\">This is the reason why organizations should make sure that an outbound email security policy is in place.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Outbound_Email_Security_Best_Techniques\"><\/span><span style=\"color: #000000;\"><b>Outbound Email Security Best Techniques<\/b><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><span style=\"font-weight: 400; color: #000000;\">To ensure your recipients are protected from malicious emails while receiving emails from your email domain, there are three imperatives you should follow. The practices are mentioned below:<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Strong_Password_Policy\"><\/span><span style=\"color: #000000;\"><b>Strong Password Policy<\/b><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><span style=\"font-weight: 400; color: #000000;\">Cybercriminals can exploit your business by stealing your login details. Therefore, an organization should enforce a strong password policy that involves creating a strong and unique password for each account. A strong password should consist of uppercase and lowercase letters along with numbers and symbols.&nbsp;<\/span><\/p>\n\n\n\n<!DOCTYPE html>\n<html lang=\"en\">\n\n<head>\n    <meta charset=\"UTF-8\">\n    <meta http-equiv=\"X-UA-Compatible\" content=\"IE=edge\">\n    <meta name=\"viewport\" content=\"width=device-width, initial-scale=1.0\">\n    <title>Document<\/title>\n<\/head>\n\n<style>\n    .interestedBtn {\n        width: 80% !important;\n        box-sizing: border-box !important;\n        display: inline-block !important;\n        padding: 11px !important;\n        border: 1px !important;\n        border-color: #ddd !important;\n        margin-top: 10px !important;\n        background-color: #183e8b !important;\n        background-image: none !important;\n        text-shadow: none !important;\n        color: #fff !important;\n        font-size: 14px !important;\n        line-height: 20px !important;\n        border-radius: 5px !important;\n        margin: 0 !important;\n        cursor: pointer !important;\n        box-shadow: 0px 4.66px 22.99px 0px rgba(0, 0, 0, 0.10);;\n    }\n\n\n        .formSec .formSecTwo{\n            padding-top: 15px !important;\n            margin-bottom: 30px !important;\n        }\n\n\n    .tnp-email {\n        width: 80% !important;\n        box-sizing: border-box;\n        padding: 8px 10px;\n        display: inline-block;\n        border: 1px solid #ced4da;\n        background: #fff;\n        color: #000 !important;\n        font-size: 13px;\n        line-height: 20px;\n        border-radius: 2px;\n        padding-right: 30px;\n        margin-bottom: 0px;\n    }\n\n    .formSec {\n        border: 1px solid #ced4da;\n        float: left !important;\n        width: 55% !important;\n    }\n\n    .mainBox {\n       \/* border: 1px solid #183e8b;*\/\n         background: white;\n        max-width: 600px !important;\n        margin: 0 auto !important;\n        padding: 20px !important;\n        font-family: Arial, Helvetica, sans-serif !important;\n    }\n\n    .boxDiv {\n        display: flex !important;\n    }\n\n    .boxConsult {\n        float: left !important;\n        width: 45% !important;\n        padding: 10px !important;\n    }\n\n    .formSecTwo {\n        text-align:center !important;\n        width: 100% !important;\n    }\n\n    .formHeading {\n        font-family: Arial, Helvetica, sans-serif;\n        margin-top: 0px;\n        font-weight: 700;\n        line-height: 25px;\n        font-size: 18px !important;\n        \n       margin-bottom: 60px !important;\n       color: #000!important;\n          margin-top: 5px !important;\n    }\n\n    .fieldHeading {\n        margin: 0 !important;\n        font-size: 13px !important;\n        text-align: left !important;\n        margin: 0px 39px 2px 93px !important;\n        font-weight: 500 !important;\n    }\n\n    .image {\n        max-width:90% !important;\n        height: auto !important;\n    }\n\n     .email-icon {\n            position: absolute;\n            right: 50px;\n             top: 20px;\n            transform: translateY(-50%);\n            pointer-events: none; \n        }\n\n          .email-container{\n             position: relative;\n         \n        }\n       \n\n        .email-icon img{\n                 width: 15px;\n        }\n\n\n         input::placeholder {\n            color:#495057;\n        }\n\n\n     ::placeholder {\n        color: #495057;\n    }\n\n        ::-ms-input-placeholder { \n          color:#495057;\n        }\n\n\n        input:-webkit-autofill {\n            background-color: transparent !important;\n            -webkit-box-shadow: 0 0 0px 1000px white inset !important; \n            box-shadow: 0 0 0px 1000px white inset !important;\n            color: #495057 !important; \n        }\n\n        \n        input {\n            color:#495057 !important;\n        }\n\n\n    @media screen and (max-width: 480px) {\n        .boxDiv {\n            display: block !important;\n            padding: 15px !important;\n         \n        }\n\n        .image{\n        width: 80% !important;\n         margin-bottom: 14px;\n        }\n        .fieldHeading {\n            text-align: left !important;\n            margin: unset !important;\n        }\n\n        .boxConsult {\n            width: unset !important;\n            float: none !important;\n        }\n\n        .mainBox {\n            border: unset !important;\n        }\n\n        .formSec {\n            float: unset !important;\n            width: 100% !important;\n        }\n\n        .formSecTwo {\n            text-align: center !important;\n        }\n\n        .tnp-email {\n            width: 90% !important;\n        }\n\n        .formHeading {\n            margin-bottom: unset !important;\n        }\n\n         .email-icon {\n            position: absolute;\n            right: 25px;\n            top: 58%;\n            transform: translateY(-50%);\n            pointer-events: none; \/* Make sure the icon doesn't block clicking on the input *\/\n        }\n       \n        .email-container{\n             position: relative;\n        }\n\n    }\n<\/style>\n\n<body>\n\n    <div class=\"mainBox\" box-sizing:=\"\" border-box;=\"\">\n\n        <div class=\"boxDiv\">\n\n            <div class=\"boxConsult\">\n                <div>\n                    <h3 class=\"formHeading\" style=\" font-size: 16px !important;\"><span class=\"ez-toc-section\" id=\"Book_a_Free_Demo_Call_with_Our_People_Security_Expert\"><\/span>\n                        Book a Free Demo Call with Our People Security Expert<span class=\"ez-toc-section-end\"><\/span><\/h3>\n                <\/div>\n                <img decoding=\"async\" src=\"https:\/\/awareness.threatcop.ai\/threatcop_blog\/form.svg\" class=\"image\">\n            <\/div>\n\n            <div class=\"formSec\">\n                <div class=\" formSecTwo\">\n                    <h4 style=\"margin-top: 0; font-size: 16px !important;\"><span class=\"ez-toc-section\" id=\"Enter_your_details\"><\/span>Enter your details<span class=\"ez-toc-section-end\"><\/span><\/h4>\n                    <div class=\"tnp tnp-subscription-minimal\">\n                        <form action=\"https:\/\/threatcop.com\/thankyou-blog\" method=\"get\" target=\"_blank\">\n                            <div class=\"email-container\" style=\"margin-bottom:20px;\">\n\n                                <input class=\"tnp-email\" type=\"text\" required=\"\" name=\"FullName\" value=\"\"\n                                    placeholder=\"Full Name\">\n                                    <span class=\"email-icon\"><img decoding=\"async\" src=\"https:\/\/awareness.threatcop.ai\/threatcop_blog\/icon01.svg\" class=\"img-fluid\" \/><\/span>\n                            <\/div>\n\n                            <div class=\"email-container\" style=\"margin-bottom:20px;\">\n                               \n                                <input class=\"tnp-email\" type=\"email\" required=\"\" name=\"email\" value=\"\"\n                                    placeholder=\"Corporate Email Id\">\n                                     <span class=\"email-icon\"><img decoding=\"async\" src=\"https:\/\/awareness.threatcop.ai\/threatcop_blog\/icon02.svg\" class=\"img-fluid\" \/><\/span>\n                            <\/div>\n\n                            <div class=\"email-container\" style=\"margin-bottom:20px;\">\n                               \n                                <input class=\"tnp-email\" type=\"text\" required=\"\" name=\"CompanyName\" value=\"\"\n                                    placeholder=\"Company Name\">\n                                    <span class=\"email-icon\"><img decoding=\"async\" src=\"https:\/\/awareness.threatcop.ai\/threatcop_blog\/icon03.svg\" class=\"img-fluid\" \/><\/span>\n\n                            <\/div>\n\n                            <div class=\"email-container\">\n                               \n                                <input class=\"tnp-email\" type=\"number\" required=\"\" name=\"Phone\" value=\"\"\n                                    placeholder=\"Phone No.\"><br>\n                                    <span class=\"email-icon\"><img decoding=\"async\" src=\"https:\/\/awareness.threatcop.ai\/threatcop_blog\/icon04.svg\" class=\"img-fluid\" \/><\/span>\n                            <\/div>\n                            <input type=\"hidden\" name=\"BlogForm\" value=\"BlogForm\"><br>\n                            <input class=\"tnp-submit interestedBtn\" name=\"submit\" type=\"submit\"\n                                value=\"SUBMIT\">\n\n                        <\/form>\n                    <\/div>\n                <\/div>\n            <\/div>\n\n        <\/div>\n    <\/div>\n\n<\/body>\n\n<\/html>\n\n\n\n<p class=\"wp-block-paragraph\"><span style=\"font-weight: 400; color: #000000;\">It should always be a complex and hard-to-guess password but not something that is created using a pet name, birthday, or a name of a family member.&nbsp; In addition, employees should adopt multi-factor authentication to make sure that an extra layer of security is implemented. So, even if hackers can guess their passwords, they still have to get past another layer of security.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Outbound_Emails_Policy\"><\/span><span style=\"color: #000000;\"><b>Outbound Emails Policy<\/b><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><span style=\"font-weight: 400; color: #000000;\">Although several organizations tend to be more concerned about an organization\u2019s cyber security, they often overlook email security, specifically, outbound email security. So, it is time now for organizations to prioritize outbound email security to protect against cyber attacks, particularly those that are being delivered using email as a source<\/span><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><span style=\"font-weight: 400; color: #000000;\">Cyber attacks such as&nbsp; <span style=\"color: #183994;\"><a style=\"color: #183994;\" href=\"https:\/\/threatcop.com\/blog\/bec-attack\/\"><strong>BEC attacks<\/strong><\/a><\/span> and ransomware attacks are among them. Therefore, an organization should ensure that an outbound email policy is developed, strictly followed, and maintained. Policies such as:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400; color: #000000;\">Employees shouldn\u2019t be allowed to use their official email accounts to send personal messages<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400; color: #000000;\">When employees leave the organization, their login credentials should be changed or deactivated<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400; color: #000000;\">Make sure employees are not noting their login credentials in some unsecured documents or sheet<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400; color: #000000;\">Make them aware that they should not write their password if someone is watching<\/span><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Secure_Your_Email_Domain\"><\/span><span style=\"color: #000000;\"><b>Secure Your Email Domain<\/b><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><span style=\"color: #000000;\"><span style=\"font-weight: 400;\">Last but not least is to secure your email domain. One of the many reasons why cybercriminals succeed in tricking your email recipients is because they use your name to lure them. They impersonate your brand and make them believe they are talking to you and not them. However, you can end this by implementing tools like <\/span><span style=\"color: #183994;\"><a style=\"color: #183994;\" href=\"https:\/\/threatcop.com\/tdmarc\"><b>TDMARC<\/b><\/a><\/span><span style=\"font-weight: 400;\">. It helps you in stopping those malicious emails impersonating your brand from reaching the recipient.<\/span><\/span><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><span style=\"color: #000000;\"><span style=\"font-weight: 400;\">The tool gives total insights into your email channel. It helps you identify the source of those who are impersonating your email domain. Moreover, to stop email impersonation attacks, the tool helps in verifying the email authenticity protocols which are <\/span><span style=\"color: #183994;\"><a style=\"color: #183994;\" href=\"https:\/\/threatcop.com\/spf-record-checker\"><b>SPF check<\/b><\/a><\/span><span style=\"font-weight: 400;\"> and <\/span><span style=\"color: #183994;\"><a style=\"color: #183994;\" href=\"https:\/\/threatcop.com\/dkim-record-checker\"><b>DKIM check<\/b><\/a><\/span><span style=\"font-weight: 400;\">.<\/span><\/span><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><span style=\"font-weight: 400;\"><span style=\"color: #000000;\">Implementing such a tool will help your organization keep up the brand image and protect your customers from falling for such cyber attacks.<\/span> <\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Today, almost every organization in the Middle East uses emails as a primary means of communication. But the question arises! Is there an email security policy in your organization? It is safe to say that the Middle East region has witnessed dramatic growth in almost every sector over the past decade. The best companies are [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":7334,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[46,45],"tags":[],"class_list":["post-1809","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-dmarc","category-email-security"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Outbound Email Security Policy | Threatcop<\/title>\n<meta name=\"description\" content=\"Today, almost every organization uses emails as a primary means of communication. 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